Strategic negotiation forms the bedrock of successful hotel and venue sourcing. Our knowledge of the world’s best venues and hotels is extensive, and the expertise we hold in contracts and negotiating is unmatchable. The vast list of clienteles we have assisted in contracting exclusive venues across destinations is a testimony to our success.
The Gather Global team manages everything, from initiating vendor contracts to negotiating terms and managing document agreements to saving costs and more.
Our hotel-sourcing experts provide accurate destination insights to secure exclusive concessions and rates.
Understanding your needs, we will review contract terms, identify cost reduction areas, set negotiation objectives, and define savings targets.
From conducting thorough market research to benchmarking against industry standards to identifying alternative solutions to analyzing past negotiations and collecting competitive pricing data – we take care of everything!
This phase revolves around developing an effective negotiation strategy, outlining key points, preparing concessions, setting timeline and planning milestones, all while staying aligned with your objectives.
Subsequently, we present our plans to the stakeholders, gather feedback, adjust our strategies, obtain approval, ensure alignment, communicate our strategies, and confirm support.
To provide unparalleled experience with an impeccable level of negotiation execution, we initiate vendor contact, present requirements, use data support, negotiate terms, manage document agreements, and save costs.
Upon reviewing the final contract, we obtain approvals and client confirmation. This phase also involves developing implementation plans, transitioning terms, monitoring compliance, and addressing issues.
Your next corporate meeting or program won’t simply be special! It will be spectacular with our personalized venue and hotel sourcing services.
At Gather Global, we pledge to work closely with you by understanding the specific objectives, needs, and preferences for your events. It’s our ability to source the perfect venues and hotels for our clients according to their budget, desired location, capacity needs, etc., that distinguishes us from the rest. We will take care of every detail to make your event memorable.
With meticulous attention to detail and personalized recommendations, we aim to transform your dream event into an extraordinary sensory experience. We identify the exclusive venues that are most likely to meet your unique needs. Taking a close look at the available venues, we will recommend a selection. You will receive detailed information, comparative price quotes reports, and other crucial facts about the recommended venues so you can make a better decision – faster.
Throughout the venue sourcing process, we keep up with transparent and open communication with our clients. From providing updates on our progress to sharing venue options and resolving all your queries or concerns, we will keep you informed every step of the way.
Happy Clients
Years Experience
Global Reach
Hotels love groups and rely on them for their business. Each hotel pays Gather Global an industry-standard commission for bringing groups to stay with them. These commissions come out of the hotel's annual marketing budget, so your rates remain unaffected.
We work with all hotel brands.We work for you. We have no loyalty to any specific hotel but maintain relationships with all.
We use a software system that speeds up the RFP process, allowing us to send multiple RFPs with a click of a button. We then compile all RFPs into an organized and visually appealing hotel comparison document, containing all important hotel and budget/financial information for you to share with your team and decision-makers.
Historically, we have saved our clients anywhere from 15–30% on each meeting/event. We achieve this through our industry relationships, strategic negotiation, and contract mitigation.
When you decide to work with us, you will send us all of your meeting/event specifications. We will create request for proposals and send them out to hotel venues that we believe would best fit your needs and style. The hotel venues then send us proposals with all venue and budget information. It usually takes 2–3 days for US proposals to come back and 3–5 days for international proposals. We work on your timeline and this can always be expedited. We create side-by-side comparison reports for you to review with your team. From there, we negotiate on your behalf.
No. A contract between Gather Global and our clients is not usually necessary.
